Motion

Motion is an AI scheduling app that merges your calendar, task list, and project planner, then uses an algorithm to build your day automatically. You add tasks with deadlines and durations, connect your Google or Outlook calendar, and set your working hours — Motion slots every task into the open gaps around your meetings. When a new meeting lands or a task slips, it re-optimizes the whole schedule on its own, so you are never left manually reshuffling blocks.

The pitch is that it replaces the tedious discipline of manual time-blocking. Instead of deciding when to do each task, you tell Motion what needs doing and by when, and it decides the sequence based on priority, deadline, and available time. It competes with tools like Reclaim.ai and Sunsama, but leans hardest into full automation rather than assisted planning.

Motion also handles meeting booking links and team scheduling, positioning itself as an all-in-one productivity hub for people whose days are dominated by meetings.

Key Features

• AI auto-scheduling of tasks into calendar gaps
• Automatic replanning when meetings or priorities change
• Combined task, project, and calendar management
• Google Calendar and Outlook two-way sync
• Booking links for scheduling meetings
• Team project and workload coordination

Pricing

• Individual (around $34/month, cheaper billed annually): Full AI scheduling for one person
• Team (around $20/user/month): Shared projects and team planning
• Enterprise: Custom pricing and admin controls

There is no permanent free plan, though a trial is available.

Best For

Busy professionals, founders, and managers with meeting-heavy calendars who struggle to protect time for focused work and want software to plan the day for them.

Limitations

The price is high for individuals, and the automation works best when your tasks have realistic durations and your day is reasonably predictable. If your schedule is chaotic or you prefer hands-on control, the constant auto-reshuffling can feel disorienting — and lighter tools like Reclaim.ai or a simple time-blocking habit may fit better.